Charter Township of Orion
Oakland County, Michigan


Township Board

Minutes, Regular Meeting, Monday, March 1, 2010


1. – 3.  CALL TO ORDER.
  The Charter Township of Orion Board of Trustees held a regular meeting on Monday, March 1, 2010, at the Orion Township Hall, 2525 Joslyn Road, Lake Orion, Michigan.  Supervisor Gibb called the meeting to order at 7:00 p.m.

BOARD MEMBERS PRESENT:  Matthew Gibb, Alice Young, Penny Shults, Mark Crane, Neal Porter, JoAnn Van Tassel

BOARD MEMBERS ABSENT:  John Steimel

OTHERS PRESENT: Rochelle Beckemeyer, Jack McDowell, Lil Hutchison, Scott Rowe, Will Wilsher, Mike Gingell, Gerald Richards, George Hanley

All rose for the Pledge of Allegiance.   Pastor Rochelle Beckemeyer from Echo Christian Fellowship Church gave the Invocation.

4.   APPROVAL OF BILLS: Moved by Trustee Van Tassel, seconded by Trustee Porter, to authorize payment of bills dated February 17, February 18, February 23 and March 1, 2010 in the amount of $125,810.19; and payrolls dated February 17 and February 18, 2010 in the amount of $94,082.83 for a total disbursement of funds of $219,893.02. AYES: Gibb, Shults, Young, Crane, Porter, Van Tassel. NAYS: None. ABSENT: Steimel. MOTION CARRIED

5.   BRIEF PUBLIC COMMENT

Jack McDowell thanked Trustee Van Tassel for placement of a brick at the Orion Veterans Memorial in honor of his military service.

Lt. Naile, Oakland County Sheriff’s Department, informed the Board that all patrol cars have been equipped with new computers and radios.

Lisa Sokol, Community Programs Director, announced that the Senior Center is partnering with the Lake Orion High School for the spring musical “Annie Get Your Gun” being held at 9:30 a.m., April 21st, at Lake Orion High School; parking will be available at Christ the Redeemer on Waldon Road, First Baptist Church on Scripps Road, and St. Joseph Catholic Church on Lapeer Road; tickets are $5 which will help offset the cost of transportation, continental breakfast, and performance royalties; tickets are only available at the Senior Center; no tickets will be sold at the door on the day of the performance. 

6.   APPROVAL OF AGENDA.

Supervisor Gibb stated that the Executive Session originally scheduled to discuss the purchase of property and pending litigation be postponed until a later date. Moved by Trustee Porter, seconded by Trustee Van Tassel, to add to the consent agenda:

7. F.  Set Special Meeting: Lake Orion School Board, Lake Orion Village Council, and the Orion Township Library Board. MOTION CARRIED

Moved by Trustee Porter, seconded by Trustee Van Tassel, to add to the consent agenda: 7. G. Solicitation Request: Eagle Scout Bottle Drive. MOTION CARRIED

Moved by Trustee Van Tassel, seconded by Treasurer Young, to approve the agenda, as amended. MOTION CARRIED

7. CONSENT AGENDA          

A. Minutes, Regular Meeting, Tuesday, February 16, 2010. Approved Minutes, Regular Meeting, Tuesday, February 16, 2010.

B. Authorize Sale of Surplus Equipment – Fire Department.  Authorized the sale of the five surplus Global Secure, Pioneer-Pro 20002 4500 Psi SCBA units (with five spare cylinders) to Pinnacle Consortium, with the understanding that the equipment is sold “as is”, at a price of $2,500 ($500 per unit).

C. Vehicle Purchase – Building Dept.  Authorized the purchase of a new GMC Sierra 1500 4-wheel drive work truck through the Oakland County co-operative bid program at a cost not to exceed $21,989.00, with funds to come from account #101-371-987.

D. Set Special Meeting:  Baldwin Road.  Scheduled Special Meeting-Baldwin Road Workshop for March 11, 2010 at 4:00 p.m. at the Township Hall.

E. 2009 Audit Services Agreement.  Authorized the Supervisor to sign the engagement letter and Professional Services Agreement with Plante & Moran for 2009 Audit Services.

F. Set Special Meeting: Lake Orion School Board, Lake Orion Village Council and the Orion Township Library Board.  Scheduled a special meeting of the Board of Trustees at 6:30 p.m. on Thursday, March 25, 2010, at Orion Township Hall.

G. Solicitation Request: Eagle Scout Bottle Drive.  Approved the request from William Criel of Boy Scout Troop #186 and waive the requirements of Sections 4, 5, 6, and 8 of Ordinance 95, Peddlers & Solicitors Regulation.

Moved by Trustee Crane, seconded by Trustee Porter, to approve the Consent Agenda, as amended. AYES: Van Tassel, Gibb, Shults, Young, Crane, Porter. NAYS: None. ABSENT: Steimel. MOTION CARRIED

8.   PENDING BUSINESS

A.  HSA Policy – Revised. Supervisor Gibb presented a brief overview of the HSA policy and provided the Board with a suggested policy and Reimbursement Agreement & Employee Authorization for Payroll Deduction, both based on legal opinion.   

Trustee Van Tassel suggested a separate Reimbursement Agreement & Employee Authorization for Payroll Deduction be prepared for each represented unit, Technical and DPW, as well as one for non-union employees.

Trustee Porter questioned funding reimbursement of voluntary vs. involuntary termination.  Supervisor Gibb stated that the policy as presented would not require reimbursement for those employees on lay-off or long term disability status, however, the year following termination would not be funded should the employee choose COBRA coverage; under the proposed policy, the Township would only require reimbursement of  voluntary termination.

Moved by Clerk Shults, seconded by Trustee Van Tassel, to adopt the Health Care Savings Account policy effective March 1, 2010. AYES: Van Tassel, Gibb, Shults, Young, Crane, Porter. NAYS: None. ABSENT: Steimel. MOTION CARRIED

B.  Marine Patrol Budget Adjustment.  County Commissioner Gingell gave a background summary of marine patrol funding and stated that the County is no longer able to provide the service despite Lake Orion being one of the busiest lakes in Oakland County.  Mr. Gingell stated that due to the importance of the patrol, options for the short term have been investigated while looking to get a legislative solution in place for 2011 and beyond.  A possibility for the future is to divert funding from the DNR, however, in order to protect citizens this summer, before the Board is a one-time budget adjustment. 

Supervisor Gibb stated that various ideas have been investigated including the possibility of contracting with the Village of Lake Orion, however, the Sheriff’s Department already has the necessary equipment where the Village does not.  Further, Commissioner Gingell has received approval from Corporation Council at the County to contract with the Sheriff’s Department as budgeted millage dollars will be used for overall public safety. 

Trustee Van Tassel stated she feels this is a serious concern, however, other lakes within the Township that have had patrol in the past must be also be included.  Lt. Naile responded that the only two lakes patrolled within the Township on a regular basis are Lake Orion and Voorheis Lake.  Under this contract everything will continue as in the past; Lake Orion and Voorheis Lake will have patrol boats on the lake while other lakes within the Township will be controlled as needed.  Trustee Van Tassel requested that before the County’s Corporation Counsel sends this to the Board of Commissions for approval, it be discussed with the community and the Township’s counsel.  Commissioner Gingell assured fair representation and proper review prior to ratification by the Board of Commissioners.

George Henley and Jerry Richards, representing the Lake Orion Lake Association, spoke of the importance of maintaining marine patrol on Lake Orion and thanked the Board for their assistance in providing a solution for this year.

Moved by Trustee Porter, seconded by Clerk Shults and Trustee Van Tassel, to contract with the Oakland County Sheriff’s Department for lake patrol and fund this expenditure for 2010 with funds coming from adjustments within the Police Fund; creating account #207-301-706.003 – Marine Patrol and transfer the necessary funds into that line item.

Supervisor Gibb stated that funds would be coming from the Police Fund Balance of the Sheriff’s Department budget.

AYES: Gibb, Shults, Young, Crane, Porter, Van Tassel. NAYS: None. ABSENT: Steimel. MOTION CARRIED

9.   REPORTS

A.  Investment Report.  Treasurer Young stated that one CD matured in the Water and Sewer Fund at the Private Bank which was reinvested for one year at 1.1%. Moved by Trustee Van Tassel, seconded by Clerk Shults, to receive and file the Investment Report dated March 1, 2010 as submitted.  MOTION CARRIED

B.  Fire Station Bids.  Supervisor Gibb presented the Board with the Request for Proposal for Architectural Services for Fire Station #3 in Gingellville. Moved by Trustee Van Tassel, seconded by Clerk Shults, to receive and file the Fire Station Bid Report, as presented.  MOTION CARRIED

10.  PUBLIC COMMENT.  No public comment was heard.

11.  BOARD MEMBER COMMENTS

Trustee Porter asked that the Consent Agenda vote be taken following explanation of Consent Agenda items to allow questions and/or comments.

Clerk Shults had no comment.

Trustee Van Tassel stated that she agrees with Trustee Porter’s suggestion regarding the Consent Agenda vote; welcomed Lil Hutchison back.

Trustee Crane stated that Challenge Day, part of Unity Week, at the High School will take place in mid-March and they are seeking financial support as well as adult volunteers; anyone interested should contact Michelle Novak at the High School.

Treasurer Young stated that the Parade Group has made a contribution to Challenge Day.

Supervisor Gibb stated a budget workshop was held prior to tonight’s meeting to address multi-year budgeting; safety path project bids are expected shortly with construction to begin following the spring thaw; feels the economic outlook is improving with a substantial amount of business looking to possibly locate within the Township.

12.  ADJOURNMENT.  Moved by Treasurer Young, seconded by Clerk Shults and Trustee Van Tassel, to adjourn. MOTION CARRIED. The meeting was adjourned at 7:40 p.m.